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Senior Event Producer, TEDFest - Contract

This position is a short-term contract ending in May 2022.

 

POSITION OVERVIEW

The Senior Event Producer works collaboratively with the TEDx and Conference teams to provide project management and thought leadership in overseeing the daily operations and production of the TEDFest 2022 conference in Brooklyn, NY; a simulcast event for TEDx organizers which runs in parallel to TED2022 in Vancouver. You will have substantial working knowledge and experience of the event production industry, curiosity, desire for innovation and a passion for excellence with a solution oriented approach.

This role takes on key responsibilities for the delivery of a world-class conference event, while maintaining the brand integrity of TED. The project manager must have a proven track record with dynamic events and an ability to develop and maintain strong relationships with a large number of internal stakeholders. They will work with and inspire individuals from diverse backgrounds and provide operational direction to the TEDFest 2022 conference planning team.

QUALIFICATIONS / SKILLS

● Degree (preferred) or diploma in event management, project management or similar

discipline or equivalent experiences

● 7+ years of event operation and management experience with a proven track record in

managing complex budgets and contract negotiations

● Strong working knowledge of event practices, operational standards, regulations, and

guidelines

● Demonstrated project management skills and experience, plus significant knowledge of

project planning tools with evidence of practical application

● Effective interpersonal skills, including verbal and written communications, management

and training abilities

● Excellent organizational and leadership skills, motivated and collaborative work style

● Works well under pressure, able to meet competing deadlines and work on multiple

priorities simultaneously

● Excellent analytical, strategic conceptual thinking, strategic planning and execution skills.

Demonstrated ability to develop and execute a strategic plan

● A team leader who is able to collaborate with a group and who respects and values

others perspectives

● Experience in a senior leadership role an asset

 

RESPONSIBILITIES

● Manages daily program oversight and resource allocation

● Manage operational and administrative functions to ensure the project is delivered

efficiently and on schedule ensuring high standards for all events are met

● Works with the Director and Associate Director to oversee recruitment, hiring and

onboarding of Independent contractors, where required, local staff, vendors and

volunteers

● Provides leadership to the TEDFest 2022 planning team to ensure the overall success of

the conference

● Oversees and reports on budget, working to minimize expenditure where possible while

maintaining excellent standards

● General quality control and oversight of the critical path, deadlines and deliverables

● Maintains regular communication with stakeholders and provides timely project updates

● Reviews, negotiates and approves contractual documents, and the procurement of

necessary permits

● Ensures compliance with international, municipal regulations and internal policies,

including those required for COVID safety

● Uses project management software to administer, assign, track and report on all

administrative and project related tasks associated with event management

● Fulfills duties as assigned by the Associate Director, Conference Experience

● Willingness to contribute however possible to ensure overall effectiveness of team

 

WORK PLACE CONDITIONS

● General: Office environment

● Physical: Repetitive movement of wrists, hands, and/or fingers

● Mental/Visual: Concentrated mental and/or visual attention; work involves performing tasks

to very close accuracy and quality specifications

● Machines, Tools, Equipment, Electronic Devices, Computer Software, etc.: Ability to use

common office equipment such as telephone, computer and copier. Computer programs to

include MS Office, Mac programs, Google Docs, functional related databases

● Travel: Upon request / as needed

● Work days: Able to work long hours, evenings where required and weekends during

pre-planning phase and onsite execution

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