View All Jobs

Short-term Contract - Event Producer (exhibits)

This is a short-term contract role for pre-production and onsite support at the Countdown Summit conference in Edinburgh, Scotland. You may be asked to work some or all of the onsite dates between Oct 8 - Oct 17, 2021

TED is looking for a Contract - Event Producer (exhibits) to join the Experience Production team. This is an opportunity for a contractor to support the production and execution of our Exhibits program at the Countdown Summit.

The  Contract - Event Producer is well rounded with industry expertise in creating, designing, and bringing to life experiential exhibits. You will have substantial working knowledge and experience of the events industry, a flair for creativity, project management and strategic thinking, a curiosity for innovation and a passion for excellence. 

You will support TED with sourcing and securing a variety of services and goods. The responsibilities will involve supplier and vendor research, presenting options and recommendations, support in contracting and pricing negotiations, and working with the TED Exhibits lead to deliver, execute, and fulfill on contracted services and goods. 


  • Degree or diploma in event management, hospitality, project management or similar discipline or combination with relevant event experience
  • Demonstrated ability to leverage network and experience in supplier relations to deliver, execute and fulfill supplier and vendor contracts
  • Extensive knowledge of technical event production for large-scale events
  • Ability to sketch and/or draft creative concepts preferred 
  • Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach. 
  • Works well under pressure, able to meet competing deadlines and work on multiples projects simultaneously, under minimal supervision
  • Superior organizational skills, motivated and enthusiastic work style
  • Must be proficient in: MS office, Google Docs, and Airtable. 


  • Work with TED experience production lead to bring exhibit concepts to life
  • Liaise with external vendors to provide creative sketches and renders for exhibits that require them
  • Act as main point of contact for exhibitor logistics
  • Assist with components of contracting approved vendors, including negotiation, contracting, and invoicing. 
  • Track, maintain, report and reconcile budgets of vendor contracts 
  • Liaise and maintain vendor relationships, ensuring accuracy and quality control. Maintaining change orders and day-to-day communications 
  • Provide consistent updates and progress reports to ensure projects are delivered efficiently and on schedule. 
  • Work with internal and external stakeholders in coordinating their activation needs
  • Source and lead custom bespoke exhibition builds and temporary structures
  • Source, consolidate and place orders for front of house needs, including but not limited to: Custom builds, decor, fencing, flooring, florals, furniture, signage, structures, tenting, walls, etc.
  • Consolidate orders for back of house technical needs, including: AV, computers, electrical, IT, lighting, plumbing, radios and rigging 
  • Complete all necessary logistics as required, including but not limited: Shipping, deliveries, load-in and load-out logistics, setup and tear-down, and production schedules
  • Input and update event details and maintain event databases, presentations and other documents on a regular and ongoing basis
  • Reconcile budgets and report back findings at the end of the event
Read More

Apply for this position

Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023
Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Your Name Today's Date