View All Jobs

Logistics and Shipping Coordinator


TED is looking for a Contract - Logistics and Shipping Coordinator to join the Conference Operations team. This is an opportunity for a contractor to support the execution of world-class conference events. You will have substantial working knowledge and experience of shipping and warehousing logistics, a flair for project management and strategic thinking, a curiosity for innovation and a passion for excellence. 

The  Contract - Logistics and Shipping Coordinator is well rounded with industry expertise in shipping and receiving logistics, transportation and customs, and dock coordination for onsite event logistics. 

You will support TED with sourcing and securing vendors, preparing shipping instructions and paperwork, communicating with internal and external stakeholders, tracking and coordinating shipments, managing cross-border transportation logistics, as well as updating and maintaining warehousing and inventory databases and other administrative tasks. 


  • Experience in the shipping and logistics industry
  • Demonstrated experience of contract negotiation and vendor management
  • Demonstrated ability to leverage network and experience in supplier relations to deliver, execute and fulfill supplier and vendor contracts
  • 3+ years of direct event experience with a demonstrated increase in responsibility
  • Effective interpersonal skills, including verbal and written communications 
  • Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach. 
  • Works well under pressure, able to meet competing deadlines and work on multiples projects simultaneously, under minimal supervision
  • Superior organizational skills, motivated and enthusiastic work style
  • Must be proficient in: MS office, Google Docs, and Airtable. 


  • Conduct RFPs as required and present findings to TED leads and assist with components of contracting approved vendors, including negotiation, contracting, and invoicing. 
  • Track, maintain, report and reconcile budgets of vendor contracts 
  • Liaise and maintain vendor relationships, ensuring accuracy and quality control. Maintaining change orders and day-to-day communications, providing consistent updates and project progress 
  • Coordinate the advance shipping and receiving logistics for all internal and external stakeholders, provide detailed shipping instructions, track all incoming shipments into TED master manifests. 
  • Work directly with local clearing services and brokers to assist in packages requiring such services. Coordinating and preparing all customs documentation. 
  • Coordinate pickup and return, including cross border trucking of TED owned inventory for delivery to temporary locations. Coordinate and complete all necessary paperwork, including carnets, bills of lading, waybills, manifests, shipping labels or other customs documentation. 
  • Organize and oversee the loading and unloading of trucks and movement of deliveries onsite. Providing dock management services to assist with scheduled and unscheduled trucks arriving, including freight and local deliveries. 
  • Manage production and load-in and out schedules, ensure all load-in and load-out logistics are booked and coordinated 
  • Coordinate the repacking of TED inventory, and ensuring TED databases are up to date. Manage new purchases requiring storage in inventory. 
  • Coordinate the recycling and donation program. 
  • Maintain and update shipping and warehousing databases, presentations and other documents on a regular and ongoing basis.  
  • Complete operational and administrative functions to ensure projects are delivered efficiently and on schedule. 
  • Adhere to branding and identity guidelines
  • Uphold and serve as an expert in the industry of logistics
Read More

Apply for this position

Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023
Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Your Name Today's Date