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Conferences Team Coordinator


TED is looking for a full-time coordinator to work on TED’s Conference Team.

As the Conference Team Coordinator, you act as the point person for our vibrant team. You have excellent time management skills and can prioritize multiple projects and deadlines. You’re a fantastically organized, curious person who loves nothing more than to help a busy team be both efficient and effective by thinking one step ahead. You enjoy a fast-paced work environment and thrive on deadlines, and you’re flexible and willing to contribute however possible to be most effective in your role.


  • 3-5 years of experience in assisting senior managers
  • Bachelor Degree required
  • Strong written and communication skills
  • Fluency in Google applications
  • Strong familiarity with Keynote and/or Powerpoint presentation software and Slack


  • Manage a tightly-packed and constantly-changing daily schedule of meetings for two executives and some of the groups they oversee, scheduling all activities in a manner that optimizes time, collaborating harmoniously with other team coordinators and continuously looking for ways to create efficiency.
  • Create agendas, take detailed meeting minutes, prepare and proofread presentations and materials for internal and external use consistent with TED branding and style
  • Support the Conference Team's administrative needs, such as completing forms, reconciling expense reports  and organizing vendor gifts, in addition to coordinating team activities and onboarding new team members.
  • Independently oversee some small, discreet projects such as performing topical research relating to conferences and experimenting with new outreach methods as assigned
  • Assist in distilling information from post-event surveys for relevant teams
  • Manage meeting flow throughout the day (when we’re back in the office), setting up tech and a/v, providing any needed supplies, ordering meals and offering beverages to guests as needed, and tidy up meeting rooms after meetings.
  • Schedule and plan business travel, including day-by-day itineraries
  • At TED events, assume the role of personal assistant and production assistant to the executives and other team members as needed, including prepping stage notes and presentations, planning detailed daily itineraries and running urgent errands.
  • Demonstrate a positive and flexible attitude, and quickly learn to foresee issues and anticipate needs of the team before they arise. Work efficiently despite frequent interruptions and a busy calendar.


*Please note: This is not an event management role.*

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