View All Jobs

TEDx Team Coordinator


The TEDx Team Coordinator supports TEDx executives with a broad range of administrative responsibilities and also helps them to coordinate key teamwide activities. 

Over the last nine years, the TEDx program has grown rapidly, enabling more than 22,000 independently organized events in more than 170+ countries. These events range from highly produced gatherings in world capitals to small events in rural communities. Talks at these events are filmed and posted online. As a result, there are now more than 120,000 TEDx talks on YouTube, and they were viewed a billion times last year; more than half were delivered in a language other than English.


  • 3-5 years of experience in assisting senior managers
  • Bachelor Degree required
  • Strong written and communication skills
  • Fluency in Google applications
  • Strong familiarity with Keynote and/or Powerpoint presentation software


  • Manage a tightly packed and constantly changing daily schedule of meetings, interviews, and phone calls for two executives at TEDx and some team-related or management meetings they oversee.  Flexibly integrate TED commitments with other demands by scheduling other executive appointments that take place during the executive’s working day (which includes work inside and outside the office and may commence as early as 8 am and could also include business dinners and other business related evening commitments).  Must ensure that to schedule all activities in a manner that optimizes the executives’ time. While executive commitments vary they may include meetings, presentations, offsites, professional networking, board meetings, personal and medical appointments. The Team Coordinator will take a holistic view of the executive calendars and continuously look for ways to create efficiency and ease as he or she moves between engagements and commitments.  
  • Tightly manage meeting flow throughout the day to maximize efficiency, making sure that execs are prompted and helped to move from one meeting to the next in a timely manner, setting up tech and a/v, providing any needed supplies, ordering meals and offering beverages as needed, and tidy up meeting rooms after meetings.
  • Manage executives highly varied and constantly changing schedules by alerting them after hours and before the start of the day to anything out of the ordinary, be prepared to rearrange logistics on the fly inside and outside office hours.
  • Receive guests and TEDx organizers in a warm and welcoming manner that best represents TEDx, and ushering them through office tours and other meetings.   
  • Screen incoming emails and requests; prioritize items for follow-up, correspond with key contacts as needed in a manner that is consistent with TEDx standards and style
  • Coordinate with key managers on the TEDx team to ensure smooth, open communication including scheduling a one-on-one meeting and rapidly relaying information when needed
  • Keep open lines of communication with the entire TEDx team
  • Schedule and plan business travel, including day-by-day itineraries
  • Create presentations and materials that align with TED branding and style
  • Provide on-site support at TED events including prepping stage notes and presentations, planning detailed daily itineraries with multiple engagements from stage appearances to one-on-one meetings to large gatherings
  • At TED events assume the role of personal assistant and production assistant to the executives and other team members as needed in support of executives stage and host duties.  
  • Handle expense reports
  • Serve as a point of contact for TEDx community inquiries and manage the customer service platform by working with the TED Technology team to optimize corresponding support systems
  • Plan team events, handle outreach to key contacts, topical research, as well as assist with logistics and production of conference activities
  • Other duties and special projects as may be assigned from time to time
  • Willingness to contribute however possible to ensure the overall effectiveness of position
  • Be flexible to assume any administrative, logistical, or team coordination tasks that support the workings of the TEDx team and/or helps its executives maximize their working hours
  • Demonstrate positive and flexible can-do attitude and quickly learn to anticipate needs of executives and foresee issues before they arise.  Can work efficiently despite frequent interruptions and a busy calendar.

Only candidates who submit a résumé and a cover letter will be considered. Due to a high volume of applications, only those who move forward in the application process will be contacted.

TED Conferences LLC is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume.

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.