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Short term contract: Warehousing Lead


This is a short-term, temporary contract role for onsite support at the TEDMonterey conference in Monterey, California. You may be asked to work some or all of the dates between July 26-August 4, 2021.

As a Warehousing Lead you’ll help the Conference Operations team prepare the venue for the conference. You’ll manage all incoming and outgoing shipments and deliveries of external vendor products, unpacking them for use at the conference and then repacking them to send off during load out. You’ll also be a key contributor to maintaining TED-owned inventory, receiving and unpacking all supplies and managing sign-in and sign-out of items during the event. You’ll maintain a detailed and accurate database to reflect actual inventory numbers, tracking discrepancies and creating new entries as needed. 

You’ll also assist with general duties like setup and teardown of rooms and exhibits or moving furniture and other event materials around the venue, and you’ll be assigned to help other teams with projects as needed. You’ll be professional and discreet in all circumstances and throughout the conference site, and stay on task even if the workload is light. 

You’re proactive and resourceful, able to think critically when solving problems. You manage your time effectively and you have experience managing competing priorities. You’re a quick study who can follow instructions to the letter with little supervision. You’re familiar with the use of hand tools and basic machinery. 

This is a labour intensive position and involves standing and moving for long periods. You must be able bodied and willing to lift, move and carry at least 50lbs.


  • Liaise with vendors and delivery services to coordinate incoming and outgoing deliveries and shipments 
  • Receive, unpack and repack all inventory
  • Manage the sign-in and sign-out of Inventory items, tracking use and ensuring all items are accounted for and returned at the end of the conference. 
  • Maintain and update TED’s internal inventory database accurately and in detail 
  • Assembling, setting up and dismantling of furniture, props decor, lighting, AV signage or other items 
  • Interpret floor plans and banquet orders to move and place inventory from the loading area into the event space 
  • Maintain event spaces, making sure they’re clean and ready for use 
  • Maintain safe and organized workspace



  • Familiarity with inventory and warehousing systems required
  • Previous live event production or stagehand experience a strong plus  
  • Able to operate basic machinery, including but not limited to hand tools, hand held dollies and manual pallet jacks 
  • Able to read and follow basic floor plans 
  • Able to work well under minimal supervision and follow instructions well 
  • Organized and efficient, with excellent time management skills 
  • Resourceful, self-motivated, a quick study 
  • Detail-oriented 
  • Able to stand for long periods and participate in physical work and heavy lifting of up to 50 lbs 


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