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Food + Beverage Partnerships Assistant - short term contract

This is a short-term, temporary contract role for in-person, onsite support at the TEDWomen conference in Palm Springs, California. You may be asked to work some or all of the dates between November 28 and December 4, 2021. You will be responsible for any travel, accommodation and meal costs.


As the Food + Beverage Partnerships Assistant, you’ll support a variety of onsite exhibitors at TEDWomen 2021, acting as their point person and ensuring they have all the necessary specifications to run their activations safely and successfully. You’ll greet partners upon arrival and be available to support them throughout the course of their involvement onsite. You’ll work with several key partners, supporting a variety of programs which may include: Barista Bars, Food Trend Labs, Juice Bars, and other popup activations aimed at elevating the attendee experience. You’ll supervise a team of support staff to manage supply inventory and regular deliveries of materials + consumables, assisting with partner load in + load out, ensuring waste and grey water are disposed of safely and effectively, while communicating regularly with partners to support them operationally and ensure that Riverside County Health Department regulations and COVID-19 best practices are adhered to at all times.

You’re energetic and detail-oriented, with a strong work ethic. You have prior food and beverage or client relations experience and excellent interpersonal and communication skills. You’re proactive and resourceful, able to think critically, and be calm and discreet when solving problems. You follow instructions well and are comfortable working under minimal supervision.  

This is a labour intensive position. You must be able bodied and willing to lift and move at least 50lbs. This position involves standing and walking for long periods of time, and using pallet jacks and handheld dollies to transport product throughout the conference spaces. 



  • Supervise Support Crew; managing breaks and schedules, and delegating assigned tasks and duties
  • Oversee and support load in and load out of all partner spaces, ensuring all specifications are fulfilled while addressing any complications that arise
  • Manage a detailed and accurate supply inventory 
  • Respond to partner needs and feedback, maintain stock levels and manage removal of waste and grey water
  • Ensure partners are operating in line with the Riverside County Health Department regulations and that TED’s COVID-19 safety measures are adhered to at all times
  • Act as main point of contact for all Food + Beverage partners, using critical thinking to address challenges on the fly 
  • Work with the Experience Production team and external partners and stakeholders to ensure the success of their experiences



  • Previous experience in food and beverage, hospitality or similar discipline is a strong plus 
  • Experience leading a food and beverage program is an asset 
  • Foodsafe Level 1 is an asset
  • Able to operate basic machinery, such as pallet jacks and handheld dollies 
  • Able to work well under little supervision, with excellent time management skills 
  • Strong interpersonal and communication skills 
  • Proactive and resourceful
  • Critical thinking and problem-solving skills 
  • Organized and detail-oriented 
  • Calm, kind and discreet 
  • Fluent in English 
  • Able to stand for long periods, and participate in physical work and heavy lifting of up to 50 lbs
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