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Executive Assistant, Media


The TED Media team is responsible for getting TED Talks seen and heard well beyond the stage by leveraging a diverse set of functions, including video production, new content development, brand creative services, audience development, marketing, editorial, language translations, and content licensing and distribution. Between our critically acclaimed, award-winning sites and apps and highly engaged communities on YouTube, Facebook, Apple Podcasts and other platforms, our content is streamed well over 3 billion times annually. We pride ourselves on working collaboratively across teams and functions to develop innovative solutions to support our mission of “Ideas Worth Spreading.”


The Media Team Executive Assistant is responsible for supporting TED's Media department's administrative and operational needs under the direct supervision of the Head of Media. Tasks include providing executive support for the Head of Media; planning and executing departmental meetings; supporting budget planning and tracking, and light research and writing assignments.


The ideal candidate will be a self-starter who thrives in a dynamic and collaborative work environment; demonstrates a flexible and adaptable work style; and has exceptional communication, writing, and organizational skills. Experience working with budgets preferred, and some prior executive assistant experience a must. 



  • Manage a tightly packed and constantly changing daily schedule of meetings, interviews, and calls to optimize the HOM’s time, continuously looking for ways to create efficiency and ease
  • Support HOM in planning and executing senior team off-sites, including agenda-setting, finding venues, and planning activities
  • Provide budget planning support, including managing budget documents and interfacing with accounting and finance departments to maintain up-to-date records
  • Create Keynote presentations
  • Oversee onboarding of new Media team members in coordination with HR/admin department
  • Oversee and plan annual department-level meetings, all-hands, and key communications
  • Manage and reconcile expense reports for HOM
  • Manage HOM travel logistics and hotel accommodations 
  • Attend Coordinator meetings on behalf of the Media department
  • Work with Office Manager and other Coordinators on org-wide initiatives
  • Provide create/production support on select special projects



  • B.A. or B.S. degree
  • Minimum 2-3 years of work experience, preferably in a coordinator or EA role
  • Thrives in a dynamic and passionate work environment
  • Demonstrates a flexible and adaptable work style that responds quickly and efficiently to things as they happen
  • Finds joy in detail, administrative tasks, efficiency, logistics, quality, and media production.
  • Exceptional communication, writing, and organizational skills
  • Fluency with Slack, BlueJeans, Zoom, Google Suite, Microsoft Suite; experience with Adobe Creative Suite a plus
  • Strong Keynote/Powerpoint skills
  • Naturally inquisitive and analytical with research experience
  • Extremely detail-oriented, organized, and self-sufficient
  • Capable of multitasking in a fast-paced environment
  • Able to execute tasks with minimal guidance
  • Willingness to contribute however possible to ensure the overall effectiveness of the position
  • Basic bookkeeping, expense reports, and credit card statement processing experience
  • Able to work in a startup-like environment, where everyone wears multiples hats and priorities regularly shift
  • Passionate about TED's mission
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