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Coordinator, TED TV + The Audacious Project

TED TV and The Audacious Project are two small but mighty teams looking for a Coordinator to manage our administrative needs. This individual must be highly efficient, rigorous, work well under pressure and be capable of multi-tasking. We are looking for a self-starter who is always thinking ten steps ahead.

A major component of this job is handling the complicated scheduling of meetings, often across multiple time zones, with global companies in the UK, India, China, and Africa – all whilst supporting the administrative needs of the Head of TV, our TV Researcher/Associate Producer, and the Executive Director of The Audacious Project.

TED TV’s mission is to spread big ideas globally. We work with international partners to develop TED talks for television that feel relevant and timely to intercontinental communities and markets. From our TED Talks India TV show, hosted by Shah Rukh Khan, to our developments in Africa, China and beyond, TED TV sources and spreads big, bold ideas to living rooms around the world.

The Audacious Project is the philanthropic arm of TED. We utilize a collaborative approach to funding ideas with the potential to create change at a thrilling scale. The project is a partnership between some of the most respected organizations in philanthropy and the public. The Audacious Project aims to: (1) encourage the world’s greatest change-agents to dream bigger (2) shape the best ideas into viable multi-year plans and (3) present those ideas in a compelling way to potential supporters. The goal is to make philanthropy more collaborative, more inspiring — and more effective.

The person in this role will:

  • Coordinate all day-to-day logistics and operations for TED TV and The Audacious Project
  • Schedule and coordinate meetings and interviews (heavy calendaring), including for the Audacious Project application process
  • Take detailed meeting notes as needed
  • Keep the TED TV tracking document updated
  • Plan and coordinate logistics (including shipping, purchasing) for work-related travel and events, including for conferences, summits, offsites, etc
  • Assist in obtaining visas for team members when necessary
  • Track team expenses and reconcile monthly credit card statements, track invoice approvals
  • Assist with special projects, provide ad hoc support as needed
  • Ensure that all team members are informed and included in company-wide news and activities, and connected to resources

The ideal candidate:

  • Anticipates needs and helps their manager and team members stay focused on their projects by resolving operational & administrative issues before they arise
  • Is incredibly proactive, detail oriented, and efficient; Knows how to streamline
  • Embodies excellent phone manner and email etiquette
  • Exercises confidentiality at the highest level
  • Enjoys building order from chaos, managing a wide variety of responsibilities and tasks, and tracking many details and moving pieces concurrently
  • Builds efficiency and effective responsiveness into existing operations, and helps define new operational strategies
  • Exhibits strong critical thinking and analytical skills; identifies and proposes process improvements
  • Is comfortable being with large groups of people and maintaining conversations with external guests.
  • Is tech savvy, strong online research skills, expertise in Keynote and Powerpoint
  • Is conscientious and executes their job with a high sense of ownership
  • Loves supporting people (both individuals and the team as a whole), customer service oriented
  • Has a deep knowledge and interest in cross-disciplinary topics, socially conscientious and excited about the global impact
  • Video editing skills are a plus, not required. As is speaking Hindi or Mandarin
  • A good attitude and a sense of humor will make you shine in this role

Our teams are passionate about the work we do and committed to making a change in the world. We’re endlessly curious and we love to work alongside kind people.

This is a full-time position based at the TED HQ in Lower Manhattan. The position will begin with a 3-month probationary period after which we will assess the candidate’s work.

Generous health/dental/vision benefits, PTO, and a company-matched 401K are part of the deal. Every employee also gets an annual continuing education stipend to use for professional development.

TED Conferences LLC is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume.

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