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Video Team Coordinator


The Video Team Coordinator administratively supports the Director of Production & Video Operations and provides video production support needs.




  • Managing a tightly packed and constantly changing daily schedule of key meetings, interviews, and calls in order to optimize the Director’s time, continuously looking for ways to create efficiency and ease

  • Setting up necessary tech, a/v, supplies, and food/drinks as needed for meetings

  • Coordinating with key managers, team members, and vendors to ensure smooth communication and open lines in a manner consistent with TED standards and style

  • Anticipate administrative needs of the Director and other team members and foresee issues before they arise

  • Handling credit card statements and expense reports for Director 

  • Serve as point of contact for video production and other media team inquiries

  • Supporting the Director’s travel logistics and hotel accommodations 

  • Screening, scheduling interviews for new potential hires for video team

  • Event planning one to two team off-sites/retreats annually

  • Receive guests for Director meetings in a warm and welcoming manner that represents TED, including preparing snacks/coffee and giving brief tours

  • Attend Coordinator meetings on behalf of video team

  • Work with Office Manager and other Coordinators on org-wide issues such as office space management for video team

  • Cross-team connections with other coordinators and staff (ex: planning all-hands) 

  • Providing production assistant support at select TED events (prepping stage notes, being a stagehand, etc.) 

  • Providing production and/or admin support on select special project




  • B.A. or B.S. degree

  • Minimum 2-3 years of work experience

  • Thrives in a dynamic and passionate work environment

  • Demonstrates a flexible and adaptable work style that responds quickly and efficiently to things as they happen

  • Finds joy in detail, administrative tasks, efficiency, logistics, quality, and video production.

  • Exceptional communication, writing and organizational skills

  • Fluency with Google Suite, Microsoft Suite, Adobe Creative Suite; experience with Final Cut Pro or other editing software a plus

  • Naturally inquisitive and analytical with research experience

  • Extremely detail-oriented, organized and self-sufficient

  • Capable of multitasking in a fast-paced environment

  • Able to execute tasks with minimal guidance

  • Reliable and confident 

  • Willingness to contribute however possible to ensure overall effectiveness of position

  • Basic bookkeeping, expense reports, and credit card statement processing

  • Able to work in a startup like environment, where everyone wears multiples hats and priorities regularly shift

  • Passionate about TED's mission and about supporting a TED Director


TED Conferences, LLC is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online and submit their resume and cover letter.

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