Graphics Coordinator (Signage)

BC, Canada


TED is looking for a Signage Coordinator to join the Conference Operations team  this is an opportunity for an independent contractor to support the execution of world-class conference events. . You will have substantial working knowledge and experience of the print industry, a flair for project management and strategic thinking, a curiosity for innovation and a passion for excellence. 

The Signage Coordinator will support the TED team in the production of printed and digital signage. The successful incumbent will be responsible for coordinating  print vendor logistics, including sourcing and vetting print vendors, coordinating print assets from design to final production, delivery, and installation.They will have extensive experience in print production and will be able to make sustainable and innovative recommendations. 


  • Degree or diploma in graphic design, print production or related field or a combination of experience
  • 4+ years of direct experience working with designers, print production, or large scale print installation with a demonstrated increase in responsibility
  • Demonstrated knowledge of print production for large-scale events
  • Acutely aware of environmentally friendly substrates, materials, inks and solvents in print production 
  • Effective interpersonal skills, including verbal and written communication, comfortable coordinating and working with various stakeholders. 
  • Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach. 
  • Works well under pressure, able to meet competing deadlines and work on multiples projects simultaneously
  • Accuracy and attention to detail
  • Superior organizational skills, motivated and enthusiastic work style
  • Advanced computer skills
  • Must be proficient in: MS office, Google Docs, and Airtable. 


  • Coordinate print and digital signage vendor logistics, including sourcing and vetting print vendors and producing and sending out RFPs and providing final recommendations for vendor selection where and when necessary. 
  • Research and recommendation of innovative signage installations, trends in venue wayfinding
  • Coordinate with vendors to ensure TED’s sustainability requirements are met and within budget. 
  • Document and report sustainability measurements, per TEDs standards.
  • Organization and delivery of print files and assets to and from design teams and print vendors. 
  • Liaising with graphic designers and design team to create print templates, proofs, and print ready files. 
  • Liaising with teams to organize and order the  necessary print, collateral, digital and environmental signage.
  • Collecting, consolidating and submitting print ready files to vendors. Tracking and implementing changes. 
  • Consolidating and maintaining planning and tracking documents, databases, grids and presentations. 
  • Liaise with the design team and other stakeholders to create working schedules ensuring the on time delivery of assets for the  conference. 
  • Coordinate the installation and removal/recycling of signage collateral. 
  • Coordinate contracting, invoicing, and payment processing
  • Track, maintain, report and reconcile budgets of vendor contracts 

Apply for this position

Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023
Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date