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Event Assistant - short term contract

This is a short-term, temporary contract role for in-person, onsite support at the TEDWomen conference in Palm Springs, California. You may be asked to work some or all of the dates between November 28 and December 4, 2021. You will be responsible for any travel, accommodation and meal costs.


As an Events Assistant, you’ll support the Experience Production team with TED’s social activities -- workshops, lunches, dinners, evening events and the wellness program. You’ll help run and oversee these events, including supervising staff, setting up and tearing down, managing event schedules, assisting with transportation and wayfinding, managing guest lists, and acting as a greeter for attendees. 

You’re a brand ambassador and a people person with prior customer service experience and excellent interpersonal communication skills. You’re comfortable assisting high-profile guests with discretion and tact, actively listening to requests and taking the temperature of a situation before reacting. You’re proactive and resourceful, able to think critically when solving problems and making effective decisions quickly. You manage competing priorities with minimal oversight and follow instructions well. You’re highly organized and extremely detail-oriented - nothing escapes your notice! 

This position involves working early mornings and late nights, walking and standing for long periods, and being able to participate in some physical work and heavy lifting of up to 50 lbs. 



  • Interpret floor plans to assist with event set up; move furniture décor, linen, floral arrangements and rental items, assemble decor items and keep a detailed inventory 
  • Setup of all signage and way-finding prior to the event and removal at the end of the event 
  • Help manage logistics --  vendor deliveries and attendee transport -- according to the event schedule 
  • Tear down of events, packing and disassembling furniture and decor, keeping detailed inventory records 
  • Manage time effectively, working with your team to prioritize and complete tasks, delegating where appropriate 
  • Use mobile devices or tablets to check in attendees for various events or activities 



  • Previous experience in a hospitality role is required
  • Previous experience in event production a strong plus
  • Able to work well under little supervision, with excellent time management skills 
  • Able to read and follow basic floor plans 
  • Experience with using tablets and the ability to learn new software programs quickly
  • Strong interpersonal and communication skills 
  • Proactive and resourceful
  • Critical thinking and problem-solving skills 
  • Organized and detail-oriented 
  • Calm, kind and discreet 
  • Fluent in English 
  • Able to stand for long periods, and participate in physical work and heavy lifting up to 50 lbs
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