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Editorial Project Manager

TED@Work is a new initiative that reimagines TED Talks for workplace learning and development. With a library of powerful talks and practical tools, we want to help organizations work smarter, happier, and with purpose.

The Editorial Project Manager for TED@Work will project manage the development of all new TED@Work content to ensure timeliness and highest quality. This person will be the owner and process subject matter expert for maintaining clean metadata in the TED@Work CMS, and will be responsible for delivering content to partners. 

TED@Work is a program comprising a content library of e-learning courses, videos, and PDFs, with a cadence of new content being published each month. There are a number of steps to transform the latest powerful TED Talks into TED@Work learning experiences and courses, and then distribute this content to hundreds of organizations worldwide.

The ideal candidate has experience maintaining a content production / editorial calendar and managing complex, multi-step projects from start to finish. The final content deliverables you’ll be overseeing should meet TED@Work content and multi-partner metadata requirements, requiring an eye for quality control and detail. 

The ideal candidate also has experience with CMS or database management or archive work, as we continue to build a robust content library. We use Airtable for our CMS/database, there is some light CSV work, and asset management happens via AWS / FTP.

We also endeavor to translate the entire TED@Work content library into at least 2 new languages in 2021. This role would oversee the content development process for this ambitious project from end-to-end, working closely with outside translators and internal stakeholders to map out content and design deliverables, and ensure timely delivery of all components. 

We’re looking for a candidate who: 

  • is extremely detail-oriented and gets excited by things like a beautiful Airtable structure. 
  • is excited about working in and learning about the corporate Learning and Development industry -- for example developing a deep understanding of the taxonomy of skills and topics that TED Talks have been classified with to align with the industry. 
  • is a taskmaster and can track a number of parallel projects across different workstreams. 
  • has a “can do” attitude. We are a small, entrepreneurial team who pitch in as needed. 
  • has an eye for and interest in copy editing for brand voice and proofing. You wouldn’t be writing content, but you would be overseeing QA/QC. 
  • has experience managing a content production and editorial calendar, collaborating with writers, copy editors, proofreaders, designers and translators. 
  • enjoys a fast-paced, constantly evolving work environment (as we just launched), but also enjoys consistency executing the routine, detail-oriented tasks required to publish content. 

Responsibilities: 

  • manage the curation, editorial and design workstreams to create new content to meet deadlines, directing multiple contributors and stakeholders. 
  • manage an Airtable CMS of the full content library, implementing smart “hacks” and optimizations to make processes as streamlined as possible. 
  • deliver content to multiple partners and customers via CSV / FTP, and maintain clear records. 
  • quality control of content on different user-facing platforms -- ensuring that everything looks and works as expected after delivery. 
  • manage a set of assets and documents that are components of the TED@Work library on Google Drive and AWS. 
  • interface with external partners about content libraries, delivery timelines, etc. 
  • simple editing of images and documents via Photoshop/InDesign. 
  • periodic querying of underlying database using SQL to access source data. 

Background and skills:

  • 4+ years in a content distribution / editorial project management role with complex metadata to track and manage. 
  • Experience at a premier publisher, understanding how different systems and people work together to publish and distribute content. 
  • Experience managing content via a CMS or database and manipulating metadata in Excel. 
  • Experience managing workstreams and projects effectively to meet deadlines. 
  • Ideal: experience with Airtable - creating views, complex linked records, etc. 
  • Nice to have: experience in the learning publisher space. 
  • Nice to have: basic understanding of Photoshop/InDesign. 
  • Nice to have: basic understanding of SQL to query a database.
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