Executive Assistant, Executive Office at The Audacious Project

New York City, NY
Full Time
Audacious Project
Experienced

 Position Overview:

The Audacious Project is a growing team at TED Conferences looking for an Executive Assistant to administratively staff the Executive Office at the Audacious Project, and contribute to special projects as needed. This individual will serve as Executive Assistant to the Executive Director, and report to the Chief of Staff on special projects and organizational administrative support.  

The person in this role will:

  • Provide the Executive Director with administrative support (35%)
    • Fully support the calendaring and administrative needs of the Executive Director of The Audacious Project
    • Manage the Executive Director’s internal and external schedule (heavy calendaring) and make domestic and international travel arrangements
    • Provide correspondence and presentation development support (e.g. in Keynote, PPT)
  • Work closely with the Chief of Staff to on team-wide administrative tasks  (40%)
    • With guidance from Chief of Staff, coordinate logistics and operations for all-staff and senior team events and meetings (virtual and in-person)
    • Support Chief of Staff to maintain the team’s administrative and operational tools such as Slack, Google Drive, Nexonia, and internal TED Dashboard page
    • Process team expenses and invoice approvals
    • Liaise with TED-wide operations (accounting, legal, and HR) to ensure that all team members are informed and included in company-wide news and activities, and connected to resources
    • Assist with special projects including maintenance of Audacious CRM system, and support for cross-team data management processes
  • Provide administrative / operational support for Audacious special events (e.g. Audacious Project Workshops or gatherings, Annual TED Conference (15%)
  • Manage the “Audacious inbox” where a range of inquiries are received from the public (10%)
    • Screen daily emails and compose replies to standard Audacious-related queries
    • Triage and direct follow-up calls and emails to Audacious team members

The ideal candidate:

  • 5-10 years of experience supporting an Executive Office or C-Suite Level Executives
  • Is proactive, detail oriented, and efficient, knows how to streamline
  • Anticipates needs and helps their manager and team members stay focused on their projects by resolving operational & administrative issues before they arise
  • Excellent interpersonal & communication skills
  • Exercises confidentiality at the highest level
  • Managing a wide variety of responsibilities and tasks, and tracking many details and moving pieces concurrently
  • Builds efficiency and effective responsiveness into existing operations, and helps define new operational strategies
  • Exhibits strong critical thinking and analytical skills; identifies and proposes process improvements
  • Is tech savvy, strong online research skills, expertise in Keynote and Powerpoint
  • Is conscientious and executes their job with a high sense of ownership
  • Loves supporting people (both individuals and the team as a whole), customer service oriented
  • Has a deep knowledge and interest in cross-disciplinary topics, socially conscientious and excited about global impact

This is a full-time position based at the TED HQ in Lower Manhattan. Generous health/dental/vision benefits, PTO, and a company-matched 401K are part of the deal. Every employee also gets an annual continuing education stipend to use for professional development.

About The Audacious Project 

The Audacious Project is a collaborative funding initiative that is unlocking social impact on a grand scale. 

TED is a nonprofit dedicated to “Ideas worth spreading,” and we’ve thought for a long time about how to turn big ideas into action. The Audacious Project — a  collaborative funding platform — is a project of TED designed to do this at scale. 

By inviting the world’s change-makers to dream bigger than ever before, the  Audacious Project surfaces ideas with the potential to affect millions of lives and  impact entire systems. Using our curatorial expertise, and in partnership with the Bridgespan Group and several others, we support selected applicants to shape their ideas into actionable, multi-year proposals. We then convene a community of donors who collectively contribute large-scale funding directly to individual organizations.

Our collaborative funding model attempts to address a major frustration faced by  the world’s change-makers: Without access to venture capital or stock markets,  social entrepreneurs have to pitch donors one-by-one -- often a deeply inefficient  process for all involved. Now in its fifth year, the Audacious Project has catalyzed nearly $3 billion for 38 organizations engaged in a wide range of social impact efforts around the world.  

Beyond mobilizing capital, our design is dynamic and responsive to the needs of  projects once they receive transformative funding. To that end, we have set out to build our capacity to help projects achieve their goals for both impact and sustainability. 

TED Conferences LLC is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume.


  

Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status



Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 5/31/2023
Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date