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Event Specialist

POSITION OVERVIEW

The Contract Event Operations Specialist works amongst a project workgroup executing a variety of deliverables supporting the Conference Production department. This role requires substantial working knowledge and experience in and of the events industry, with a flair for project management. You can expect to work on everything from data entry to planning menus to contracting lighting designers.

QUALIFICATIONS / SKILLS

  • Degree (preferred) or diploma in event management, project management or similar discipline
  • 3+ years in a forward facing role
  • 4+ years of event management experience
  • Superior verbal and written communication skills and business acumen
  • Critical and strategic thinking with the ability to evaluate every aspect of a situation
  • Solution oriented approach and the ability to proactively identify problems and opportunities, and action them appropriately with minimal supervision
  • Works well under pressure, able to meet competing deadlines and work on multiple projects simultaneously
  • Highly organized and detail oriented
  • Technical event experience, such as basic AV, stage and lighting knowledge
  • Respect the need for confidentiality and the sensitivity of information

RESPONSIBILITIES

  • Budget management: Development, maintenance, reports, invoicing, and reconciliation
  • Critical path: Strict adherence to project timelines and deliverables
  • Stakeholder management: Interface with stakeholders to facilitate programming and operational needs
  • Programming: Designing custom one-of-a-kind experiences (lunches, dinners, activities, workshops, events, activations, menus)
  • Logistics: Plan and execute all event orders including transportation, AV, decor, food and beverage, event services (electrical, IT), and signage
  • Decision making: Analytical and effective problem-solving skills
  • Process: Adherence to internal policies and procedures
  • Vendor management: Liaise all aspects of vendor relationships, including RFP and contracting processes, quality control, change orders, invoicing, and day-to-day communications
  • Contracting: Experience in contracting, negotiation, redlining and closing
  • Administration: Regular and consistent data entry, upkeep into Bespoke online management system
  • Communications: Adhere to branding and identity guidelines when composing all internal and external communication
  • Subject matter expert: Uphold and serve as an expert in the industry of events, providing direction and interpretation through the lens of the TED brand and identity
  • Leadership: Help to train and lead onsite support staff
  • Willingness to contribute however possible to ensure the overall success of the position

TED Conferences LLC is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume.

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