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TEDx Licensing Coordinator

Over the last ten years, the TEDx program has grown rapidly, enabling more than 26,000 independently organized events in over 170 countries. These events range from highly produced gatherings in world capitals to small events in rural communities. To support the continued growth and development of this community, we are seeking a highly organized, globally-minded individual to join our team. 

We are seeking a Licensing Coordinator to join the TEDx Licensing team, based in our New York office. This is a full-time role, the focus of which will be on proposal evaluation, community outreach, and operations management to keep up with our expanding community and to keep an eye on our internal processes. This position will work directly with the Licensing Manager to continuously improve the experience of new applicants and returning organizers.

Position description:

The ideal candidate will be excited about finding ways to streamline and refine the licensing process – from evaluating the resources on our website to identifying areas of confusion within the platform to building up institutional knowledge of our community in order to make informed and careful decisions. You might start the day following up with prospective organizers to learn more about their ideas for a TEDx event, then review event proposals from established community members. You could then spend the afternoon revising our internal resources to make sure they’re asking the right questions or providing the best answers. Throughout the day, you may be scheduling calls with new or returning organizers or having conversations about event branding and sponsorship best practices. 

  • Day to day work involves a wide variety of tasks from handling communication with potential and current organizers to managing the review process from start to finish for a high volume of applications

  • Scheduling and conducting calls with organizers to deep dive into aspects of their event or proposal and acting as a connector for those organizers, putting them in touch with peers who might be able to provide additional support or advice

  • Providing administrative support for the TEDx team – including scheduling calls with third-party vendors or candidates for internal roles to maintaining a clean database and creating new documentation to addressing requests from organizers and crafting emails for various member groups and endeavors

The ideal candidate for this role has the following desired skills/experience:

  • A Bachelor’s Degree and 2 - 4 years of experience providing logistical and/or administrative support for projects and people

  • Organized, mission-driven and excels at handling a high volume workload 

  • Thrilled by the idea of creating and following through with processes

  • Community-minded and is willing to offer support for any task, no matter how small

  • Excels at time management, completing tasks at a high level of quality

  • Resourceful, proactive and excited to learn and take on new challenges

  • Has strong customer service orientation: Can represent TEDx to prospective and existing organizers and can communicate with our volunteer community with clarity and compassion

  • Interested in learning more about community development and excited to engage with diverse cultures on a day-to-day basis

A passion for TED and TEDx and a broad interest in the world will make you a great candidate. Intellectually curious and globally-minded, you’ll excel in this role if you believe in the mission of TEDx and TED to spread ideas. 

In addition to this, you will be a good fit if:

  • You have experience living or working in another country 

  • You speak another language

  • You are familiar with Salesforce

  • You are proficient in the Google Drive Applications

  • You know how to use a Mac

If this role sounds like a fit for you - and you are able to work in our downtown Manhattan offices 40 hours per week - please submit both your résumé and a cover letter to tell us more about why. Due to a high volume of applications, only those who move forward in the application process will be contacted.


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