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Security Administrator


TED is looking for a Contractor - Security Administration to join the Conference Operations team; this is an opportunity for an independent contractor to support the execution of world-class conference events in a temporary, contract role. You will have substantial working knowledge and experience of the events industry, a flair for project management and strategic thinking, a curiosity for innovation, and a passion for excellence. 

The  Contractor - Security Administration will support the TED team in developing security plans, schedules, and planning documents. This role requires the incumbent to work cross-functionally with multiple stakeholders, TED representatives, and vendors to ensure the health, safety, and security of attendees, staff, and stakeholders onsite.



  • Degree or diploma in security serves, administration, or a combination of experience 
  • 3+ years of direct experience - coordinating schedules and developing security plans, creating briefing and planning documents, cross-functional coordination with multiple departments and stakeholders, and experience working with security providers and local law enforcement
  • Extensive knowledge of security and protect services and policies, asset protection, and access control
  • Demonstrated experience providing security services for large scale events and high profile guests
  • Effective interpersonal skills, including verbal and written communication, comfortable with conducting daily briefing meetings 
  • Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach 
  • Works well under pressure, able to meet competing deadlines and work on multiples projects simultaneously, under minimal supervision
  • Superior organizational skills, motivated and enthusiastic work style
  • Must be proficient in: MS Office, Google Docs, and Airtable. 



  • Conduct RFPs as required and present findings to TED leads
  • Source vendors when necessary, work with preferred vendors as outlined by TED
  • Assist with components of contracting approved vendors 
  • Develop security plans and requirements based on conference needs
  • Consolidate security requirements and requests for necessary conference needs
  • Liaise with venues in maintaining purchase orders and coordinating across multiple stakeholders to ensure accuracy and completion 
  • Ensure all security personnel and requirements are confirmed with security partner
  • Create briefing and planning documents and onsite security protocols, in addition to risk communication, mitigation, and assessment plans.
  • Manage list for early access to venue and conference spaces, manage protocols for entry into conference areas based on accreditation
  • Work with local law enforcement, venue security representatives, and selected security providers to develop onsite safety protocols, identifying potential risk and security issues.
  • Organize any additional security requirements for high profile guests 
  • Collaborate with health and safety administrator to ensure adherence to biosafety and Covid-19 guidelines and protocols


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